Top Ten Questions about the Briefcase

1. What is the Briefcase?

   The Briefcase is an encrypted and password-protected folder designed for storage of sensitive documents and personal notes on a director's iPad or laptop.

2. What are its key features?

   • Password protection and document encryption ensures data security, even in case of laptop loss or theft.
   • Remote-purging of board documents and directors' notes allows enforcement of the company's preferred retention policy even when documents are saved offline, which mitigates the risks of discoverability.
   • Content push with auto-syncing ensures that documents in the Briefcase are always in sync with the latest version. This is particularly useful when there are rapid updates in advance of Ad Hoc meetings.

3. How does the Briefcase help Directors?

   • It lets Directors securely store sensitive documents and private notes on their laptop or iPad.
   • It lets directors continue their work even when Internet access is unavailable, for example while traveling.

4. How does a Director download a particular document to the Briefcase?

   A simple point-and-click lets the Director select a document for download. Then the documents are automatically placed in the Briefcase.

5. How does the Briefcase help Administrators?

   It lets administrators remotely purge documents, including all annotations, from the Director’s device, whether iPad or laptop. While the locally stored content is readily accessible to the director, it remains under central control of the Corporate Secretary.

6. How does an Administrator push content to the Briefcase?

   The Administrator uses the content push feature to place documents into a Director's Briefcase remotely. Other than logging in once, no special action on the part of the Director is required.

7. How does a Director access the Briefcase?

   The Briefcase is a prominently displayed icon. When connected to the Internet, simply click the icon. When not connected to the Internet the login screen presents the Briefcase as default option. Once you entering the User ID and password you will be in the system.

8. How does the syncing feature help Directors?

   The Briefcase on any of the devices used to access BoardVantage. All annotations, whether notes or highlights are synchronized back to the server, so will be available whether logging in from an iPad while on the road or from a desktop while in the office.

9. Can anyone else see my annotations?

   No, annotations are strictly private unless you explicitly choose to share them with other directors or the Corporate Secretary.

10. What happens to deleted files?

    Deleted files are permanently purged and therefore irretrievable. This applies downloaded documents as well as personal notes.